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Constitution

CONSTITUTION OF THE SOUTH AFRICAN ASSOCIATION FOR CHILD AND ADOLESCENT PSYCHIATRY AND ALLIED PROFESSIONS (1999)

ARTICLE I: NAME
The name of the Association shall be "The South African Association for Child and
Adolescent Psychiatry and Allied Professions".

ARTICLE II: DEFINITION, AIMS AND OBJECTS
The Association shall be an incorporated body managed by an elected Committee within a
Constitution accepted by the membership. This Constitution may only be amended at an
Extraordinary General Meeting of the Association, called for that purpose.
The objects of the Association shall be the scientific study of all matters concerning the
mental health and development of children through the medium of meetings, seminars
and the Journal/Newsletter, in which scientific matters can be discussed and clinical
findings, research projects and results can be published. The Association may, in addition,
undertake such other non-profitable activities as may be conducive to the attainment of
these objects.
Membership of the Association does not confer professional status on any individual.

ARTICLE III: MEMBERSHIP
1.0 The Association shall consist of members, honorary members, life members and
student members.
Membership shall be open to individuals whose professional qualifications and
interests meet the objectives of the Association and whose work promises to
further the objectives of the Association.
2.0 Student Membership: Students not otherwise eligible for membership and in
training at recognised training institutions as workers in the Child Guidance field
shall have the right to apply for Student Membership of the Association.
3.0 All full members shall be entitled to vote on all matters presented for decision at
any General Meeting of the Association.
4.0 Any member or student member in good standing may resign at any time and the
resignation shall be accepted without question. Notice of resignation must be sent
to the Secretary in writing before it comes into force.
5.0 Honorary Membership: Honorary membership shall be bestowed on individuals
who may not be eligible for full membership but who are deemed to be contributing
significantly to furthering the objects of the Association. Honorary members shall
pay no subscriptions to the Association, but shall retain the rights of membership.
Members of the Editorial Board of the Journal who are not full members of the
Association shall automatically become honorary members. Honorary members
shall not be eligible for office.
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6.0 Life Membership: Life membership shall be open to all members of the
Association aged 55 years or more who have retired from active professional life
and who have been full members for ten years. The Committee shall have the
power under special circumstances to exercise their discretion in the election of a
Life Member who does not fulfil the above conditions. Life Members shall pay no
subscriptions to the Association for their membership but shall retain the rights of
membership.

ARTICLE IV: ELECTION OF MEMBERSHIP
1.0 Candidates should make written application for membership and their application
must be accepted or rejected by the regional committee and confirmed by the
national committee.
2.0 Such election shall be by majority vote of the Committee.
3.0 In the event of a candidate being rejected, s/he shall have the right to request that
his/her candidature be reconsidered.
4.0 Candidates for Student Membership shall be elected by the Committee, whose
decision shall be final. Rejected candidates may re-apply for Student Membership
one calendar year after rejection.
5.0 Election of Honorary Members: Any member of the Association may nominate
to the Committee in writing, any candidate for honorary membership. Their election
shall rest with the Committee.
6.0 Election of Life Members: Any member of the Association who fulfils the
conditions for such membership may apply for election in writing to the Committee.
Their election shall rest with the Committee.

ARTICLE V: MEETINGS
1.0 There shall be a General Meeting at least every second year of the Association,
which shall be held on a date to be fixed by the retiring National Committee at
some time during two specified months in the year. The retiring National
Committee remains in office until the end of the General Meeting.
The business of the General Meeting shall be:
(a) To elect a new Committee.
(b) To receive and discuss the report of the retiring Committee and the
accounts.
(c) To discuss questions of management and the future programme of the
activities of the Association.
2.0 No General Meeting shall take place unless a quorum is present.
BYE-LAW 1
A quorum shall consist of fifteen members.
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BYE-LAW 2
At a General Meeting the Chairperson or failing him/her the Vice-Chairperson shall
take the Chair. Should neither of these be present, the meeting should elect
another member of the Committee as Chairperson.
BYE-LAW 3
Questions of business shall be decided by the majority of votes of those present.
The Chairperson shall have a casting vote.
BYE-LAW 4
The Secretary shall give eight weeks' notice to members of a General Meeting. With
the notice convening the General Meeting the Secretary shall invite nominations for
the Committee.
BYE-LAW 5
If more than the minimum required number of nominations are received, an
election shall take place by postal ballot. Members shall receive balloting papers
not less than a week before the General Meeting. Members may either send or
hand in their balloting papers.
3.0 An Extraordinary General Meeting shall be convened by the National Committee on
one written request of ten members. Alternatively, the National Committee itself
may convene an Extraordinary General Meeting. Notice must be given at least four
weeks in advance.
4.0 The Constitution may only be amended by an Extraordinary General Meeting of the
Association by vote of two-thirds of those present. The Quorum for an
Extraordinary General Meeting shall be fifteen members.
BYE-LAW 6
The Association shall aim to hold regular meetings, and at the General Meeting an
address shall be given by the Chairperson of the Association. This Chairperson's
Meeting shall be open to members and guests. All other meetings of the Association
shall be called Scientific Meetings and shall be open only to Members and student
members. Special guests may attend Scientific Meetings at the Chairperson's
discretion.
5.0 The National Committee has the right to organise such other meetings, working
parties, etc., as may further the aims of the Association as set out above. All
meetings of the Association shall be private and only be reported by written
permission of the National Committee.

ARTICLE VI: THE NATIONAL COMMITTEE
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1.0 The Association shall be managed by those members who are elected to represent
the whole body on a Committee. This Committee shall consist of a Chairperson,
and a Chairperson-Elect, who shall each serve for two years, a Secretary, a
Treasurer, an Editor, and two additional members. The Committee shall consist of
representatives from the following disciplines:
Psychology, Child Psychiatry, Social Work and Education, Speech Therapy,
Occupational Therapy and Nursing. All Full Members shall be entitled to nominate
and vote in elections for any Committee member.
2.0 A quorum for the transaction of business by the Committee shall be one more than
one half of the full Committee.
BYE-LAW 7
The Committee may appoint sub-committees as may best carry out the aims of the
Association.
BYE-LAW 8
An Executive Committee consisting of the Chairperson, the Chairperson-Elect, , the
Secretary and the Treasurer shall be entrusted with the execution of decisions by
the Committee as a whole.
3.0 No person shall be eligible to serve on the Committee for more than five
consecutive years.
4.0 Any two members may nominate for the Committee any eligible member providing
they have the candidate's consent in writing.
BYE-LAW 9
The Committee may co-opt up to two members of the Association to serve with it
or to fill casual vacancies.
5.0 There shall be provision for voting representation of regional branches on the
Committee.
6.0 The Minute Book of the Committee shall be available for inspection by any full
member by written request to the Secretary.

ARTICLE VII: DUTIES AND POWERS OF THE NATIONAL COMMITTEE
1.0 The Committee shall be responsible for the finances of the Association and the
expenditure of funds in accordance with the provisions of this Constitution.
2.0 The Committee may in special circumstances pay out of the funds of the
Association reasonable travelling and subsistence expenses incurred by members in
attending meetings of the Committee.
3.0 The Committee shall have the power to require members, student members and
visitors, to pay a fee for attendance at any conference organised by the
Association.
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4.0 No members of the Association may receive any financial reward for activities
carried out in connection with the Association.
5.0 In furtherance of the aims and objects of the Association, the Committee may
accept the affiliation of or co-operation with any other body with similar or related
aims. Any such arrangement shall remain in force until the next General Meeting,
when it may be confirmed, amended or annulled.

ARTICLE VIII: FINANCES
1.0 The subscription for all members shall be a sum paid annually to be agreed at the
Annual General Meeting.
2.0 Every member shall receive the designated Journal/ Newsletter of the Association.
3.0 The subscription shall be payable on the 1st January. If subscriptions are not paid
by three months after that date, a reminder in due form shall be sent to the
member by the Treasurer. If subscriptions have not been paid after six months, the
member will be deemed to have resigned. Members who have resigned in this way
may re- apply for membership.
4.0 The accounts of the Association shall be presented at the General Meeting, having
been duly reviewed by an accountant.

ARTICLE IX: NATIONAL SECRETARIAT
Tasks of the National Secretariat shall be the responsibility of the Treasurer, and shall
include:
1.0 A permanent address.
2.0 A permanent place to keep archives.
3.0 To maintain the bank account of the Association.
4.0 The Secretariat would take responsibility for managing membership subscriptions.
5.0 To maintain an updated, complete address list of members.

ARTICLE X: THE JOURNAL
The Association shall aim to establish a Journal to further the objects of the Association.
The Journal/ Newsletter shall be directed by an Editor appointed by the National
Committee who shall be an officer of the Association and who will be responsible to it for
the satisfactory management of the Journal/Newsletter.
BYE-LAW 10
The Editor, in consultation with the Committee, may appoint one or Associate Editors.
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BYE-LAW 11
An Advisory Board shall be appointed to promote and develop the Journal, monitor
standards, and advise the Editor in any matter concerning the Journal.
Appointments to the Editorial Board need to be made in consultation with the
National Commitee.
The Editor shall have the sole responsibility in decisions concerning the suitability of
papers or other submissions for publication.
BYE-LAW 12
The Journal shall primarily publish papers concerned with current research,
theoretical problems, clinical matters and methodological problems. The Editor may
include such other material in the Journal as may be consistent with the aims of the
Association.

ARTICLE XI: REGIONAL BRANCHES
1.0 The Chairperson shall be responsible to the Committee for planning the scientific
programme for his/her term of office as Chairperson.
2.0 The Committee may accumulate funds for the purpose of setting up branches of
the Association.
BYE-LAW 13
The Committee shall, on the application of at least ten members resident in a given
region, assist in the formulation of a regional branch. Such branches should, where
possible, cover a sizeable geographical area and shall be composed of duly elected
members of the Association.
BYE-LAW 14
Regional Branches shall elect annually at a General Meeting a Committee for the
conduct of their business and the arrangement of meetings. This Committee shall
draw up their own rules of procedure.
BYE-LAW 15
Each Regional Committee shall be responsible for the financial affairs of the branch.
The Association will, however, undertake to assist each branch with a grant which
will be subject to annual review, carried out in consultation with branch
representatives, but cannot be held responsible for expenditure by the branch over
and above this amount. Regional branches will submit a report and accounts to the
General Committee.
3.0 Committees of Regional Branches shall be entitled to send one representative to
each meeting of the General Committee.
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4.0 If the activities of Regional Branches are at variance with the objects of the
Association as laid down in this Constitution, or alternatively, if the membership of
Regional Branches falls below ten members, the Committee may recommend
dissolution to the General Meeting of the Association, having given due notice to
the branch. Such recommendations must be formally confirmed by a two- thirds
majority of a General Meeting of the Association.

ARTICLE XII: EXPULSION OF MEMBERS
The Regional Committees shall have the right to expel members for cause. No member
may be expelled from the Association except by a majority of two-thirds of the Committee.
Any member expelled in this way shall have the right of appeal to an Appeals Committee,
which shall consist of three members of the Association elected at a General Meeting from
the membership at large and not members of the Committee, and shall have the right to
be present and heard when the Appeals Committee hears the appeal. The decision of the
Appeals Committee in such a case will be final and binding on all parties.

 

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